For councils and agencies

Community notification for councils, without the mail merge

Capital works, tree removals, consultation letters and park upgrades all start with the same question: who lives near this? Pin the site, set the radius and get every address with a printable notice and a signed record.

The problem

Every project team builds its own list, every time

Councils notify the community all the time. Footpath renewals, drainage upgrades, park works, tree removals, a consultation letter about a new playground. Each one needs a list of nearby residents, and in a lot of councils that list still comes from a GIS request, a property system export or someone clicking around a map.

That’s slow when the job is small and the project officer just needs 80 letterboxes for a footpath upgrade. It’s also hard to show later who was notified, and when.

Your own policies set the distances and timing. A community engagement policy, a planning instrument or a project condition might all apply. NoticeRadius doesn’t replace any of that. It just makes following it quicker.

Where councils use radius lists

Occupiers, not owners

NoticeRadius works from G-NAF addresses, so notices go to the occupier. For anything that must reach property owners, such as some planning notices, use your property or rates system.

Ready for records

The notification report is a PDF with a map, the street list and a signed declaration. Save it against the project number in your records system.

How it works

From project site to letterbox in three steps

1

Pin the works

Search the street address, or drop the pin on a park, reserve or intersection.

2

Set the notification area

Use the distance from your engagement plan or project conditions.

3

Print, deliver, file

Print a notice for every address, deliver in walk order and file the report with the project.

What you get

A defensible list, the letters and the proof

Walk list

Every address in the area, grouped by street for the outdoor crew or a delivery contractor. Spreadsheet and Avery label downloads.

Notification report

Map, address list, project reference and a signed declaration, ready for the project file or a records system.

Notice templates

Construction, tree works and event templates you can adapt for capital works, maintenance or consultation. Colour or black and white.

Verify QR

Residents can scan the code on a notice to check it really came from council, which helps when scam letters are doing the rounds.

Worked example

A playground upgrade in a pocket park

A parks team is replacing a playground in a small neighbourhood park. The engagement plan asks for a letter to residents within 150 metres, inviting comments on the design before work starts.

The project officer pins the park, sets 150 metres and downloads the labels and notices the same morning. The outdoor crew drops them on their way past. The report goes into the records system against the project number, so the engagement summary can show exactly who was asked.

Example job

Playground upgrade

Which plan

Business suits a council team

Several officers, lots of small jobs. Business gives a team unlimited lists on one account. Consultants working across several councils or clients can use Agency.

Best fit

Business

For teams sending notices every week, with several users.

$299

a year

Works out about $25 a month

Agency

For engagement consultants working under more than one brand.

$499

a year

Works out about $42 a month

Want to test it on a real project first? Start on the free plan, no card needed. Compare every plan on the pricing page.

Questions

Common questions

Yes. Business includes several users on one plan. Larger teams or consultants working across councils can look at Agency.

No. NoticeRadius uses G-NAF addresses, so notices go to the occupier. For notices that must reach property owners, use your property or rates system.

G-NAF, the Geocoded National Address File, published under an open licence and refreshed quarterly. It covers every Australian state and territory.

Yes. If the contractor used NoticeRadius, their report and notices carry a verify code you can scan to see the record.

Yes. The free plan gives you one list a month with no card needed. Reports and printable notices come with a job pass or a yearly plan.

Yes. The NSW DA and CDC register and the registers for the ACT, SA and the NT are updated every morning. Each application opens the tool with the site pinned, so you can see exactly who lives around it.

Yes. Business and Agency plans include an API and an MCP server. Your systems, or an AI assistant, can build lists, look up planning applications and create notification reports. The API guide has the details.

Build the list for your next project

Pin the works, set the distance from your engagement plan and see the letterbox count straight away.