Street parties, fun runs, markets and festivals all land on someone’s doorstep. Get every address around the event, print a notice for each one and keep a record that the street was told.
From the organiser’s side it’s a great day out. From a resident’s side it’s a closed street, nowhere to park and a PA system from 7 am. Most of the anger after an event comes from people who found out that morning.
Event approvals, road occupancy licences and traffic management plans can set who must be told and when. Some ask for every property on the closed section, some name a distance from the event site, and some include anyone whose access changes. Those rules belong to the council or road authority that approved you, so work from your own conditions.
Route events add a wrinkle. A fun run or parade covers a line, not a point, so one circle won’t catch everyone.
Build a list at the start, middle and end of the course, download each one and combine them. You’ll cover the whole corridor rather than a circle around one end. Remove duplicates in the spreadsheet.
The walk list is grouped by street, so it splits neatly between volunteers. Hand each person a street or two and the drop is done in an afternoon.
Drop the pin in the middle of the event area rather than at the stage or the start line.
Match the distance in your approval. For a route, repeat along the course.
Use the event notice template, deliver in walk order and log the drop in your report.
Every address around the event, grouped by street so you can split the drop between helpers. Spreadsheet and Avery label downloads.
Your approval reference, a map of the notified area and the street list, with a signed declaration. Useful for the council officer or the road authority.
Crowds, parking changes, amplified sound and set-up times, in plain language. Edit it to suit and print in colour or black and white.
The code on each notice opens a verify page, so residents know the letter really came from the organisers.
A school P&C runs a Saturday fete with the street out the front closed from 7 am to 4 pm. The traffic management plan asks for notice to residents within 200 metres, at least ten days before.
Pin the school gate, set 200 metres and the list is done. Parent volunteers split it by street and drop the notices over two afternoons. The report goes to the council officer along with the plan, and the P&C keeps a copy for next year.
Running one event a year? A job pass covers it with no ongoing charge. Event companies with a busy calendar are better off on Pro.
One event, the full notice pack, no subscription.
per job
Pay once, no subscription
For organisers running events most months.
a year
Small street party? The free plan may be all you need for the list itself. Compare every plan on the pricing page.
Usually it’s a condition of your event approval or road occupancy licence. Your council or road authority decides who and how far, so follow what’s written in your approval.
Yes. The walk list is grouped by street, so you can split it between people and each gets a clean run.
Build lists at several points along the course, download each one and combine them in a spreadsheet, removing any duplicates.
No. A job pass covers one event with the full notice pack and no ongoing charge.
The report includes a map of the notified area. For a detailed closure diagram, many organisers print it on the back of the notice.
Need the wording as well as the addresses? Our free event and road closure notice template covers what neighbours want to know, with tips that head off complaints. See all neighbour notice templates.
Resident letters around the set and the unit base, ready for the council film officer.
Read more →Resident notices around the firing site, and the NSW display register one tap away.
Read more →Capital works, tree removals and consultation letters without waiting on a GIS export.
Read more →Neighbour letters before a build, a concrete pour or a crane lift, with a report for the certifier.
Read more →Notices before the machines arrive, plus the list for dilapidation access letters.
Read more →Water and power interruptions and mains work, where the affected area is never the same shape as the street.
Read more →Pin the footprint, set the distance and see how many letterboxes you’re dealing with.