Location filming means trucks, lights and crew on someone’s street. Get every address near the set and the unit base, print a filming notice for each one and give the council a report with a verify code.
Location managers know a street can be burned for good if a shoot is handled badly. Residents put up with a lot when they’re told early: unit trucks in their usual spots, a short hold on the footpath while cameras roll, lights through the curtains on a night shoot.
Filming permits from councils and land managers often carry a resident notification condition. The distance, the lead time and what the letter has to say vary from council to council, so work from the permit you’ve been issued rather than the last job’s.
The awkward part is that a shoot is never one place. There’s the set, the unit base, crew parking and sometimes a second location around the corner.
Build one list around the set and another around the unit base or crew parking, then combine the downloads. Anyone near either one gets the letter.
Residents may need to move cars or plan around access. Earlier is better, and it gives you room to sort out problems before the trucks arrive.
Search the location address, or drop the pin where the cameras will be.
Run a second list around crew parking or the unit base if it’s a block or two away.
Print the filming notice for every address, drop it in walk order and record the delivery in your report.
Addresses grouped by street in walking order, so a location assistant can do the drop in one go. Spreadsheet and Avery label downloads.
Permit reference, a map, the street list and a signed declaration of the drop. Send it to the council film officer with your paperwork.
Crew vehicles, short pedestrian holds, lighting after dark and clean-up, with a clear line that homes and residents won’t be filmed without permission. Fully editable.
Council film officers and residents can scan the code to check the notice is genuine.
A TV drama is shooting for two days in a narrow terrace street. The unit base is in a car park two blocks away. The council permit asks the production to notify affected residents five working days ahead.
The location manager builds one list around the set and another around the car park, then combines them. A location assistant drops the notices in an afternoon. The report goes to the film officer with the permit number on it, and the unit phone number on the notice takes the few calls that come in.
Productions move fast and more than one person does the letters. Business covers a team. A single shoot or a student film only needs a job pass.
For production teams notifying every week, with several users.
a year
One shoot, the full notice pack, no subscription.
per job
Pay once, no subscription
Location agencies working for several production companies can look at Agency, which includes more than one brand. Compare every plan on the pricing page.
Many councils require a filming permit for shoots on public land, and the permit may include notification conditions. Small crews are sometimes handled differently, so check with the council’s film officer.
Follow your permit. If it doesn’t set a time, earlier is better, especially when parking is affected.
Yes. Build a list for each point, download them and combine the spreadsheets.
Yes. Paid plans put your logo, company name and contact details on every notice and report.
Business includes several users on one plan, and Agency suits companies notifying for more than one brand.
Need the wording as well as the addresses? Our free filming notice template covers what neighbours want to know, with tips that head off complaints. See all neighbour notice templates.
Street parties, markets, fun runs and festivals that change parking or access for residents.
Read more →Capital works, tree removals and consultation letters without waiting on a GIS export.
Read more →Resident notices around the firing site, and the NSW display register one tap away.
Read more →Neighbour letters before a build, a concrete pour or a crane lift, with a report for the certifier.
Read more →Notices before the machines arrive, plus the list for dilapidation access letters.
Read more →Water and power interruptions and mains work, where the affected area is never the same shape as the street.
Read more →Pin the set, add the unit base and print the notices. You’ll know the letterbox count before you sign up.