Notice templates · Film and TV crews

Filming notice to residents: free template

A filming letter that tells residents what to expect on the street, where the trucks will park and who to call, without giving away more than the production wants to.

A film crew in a residential street at dusk with a camera, light, boom microphone and clapperboard

Quick answer: A filming notice tells residents when the crew will be there, where trucks and the unit base will park, any parking or traffic changes and a contact on set. The council film officer usually sets the area and how many days ahead it must arrive.

When to send it

Send it once the location and dates are confirmed and before the trucks arrive. Councils that issue filming permits usually require written notice to residents and businesses around the set and the unit base, often a few days to a week before the shoot. The film officer will tell you the radius and timing they expect.

The template

Change everything in [square brackets], delete anything that does not apply and check it against your own conditions before you print.

[Production company]
[Phone] · [Email]

[Date]

Dear resident,

Filming in [street or area] on [dates]

[Production company] will be filming [a television series / a commercial / a short film] at [location] on [dates] between [start time] and [finish time]. Filming has been approved by [council name] under permit [number].

What you may notice

  • Crew, equipment and lighting on [street names].
  • Our unit base (trucks and crew facilities) at [location], from [time] on [date].
  • Parking restrictions on [streets] from [time] to [time]. [Residents’ parking will be kept at [location].]
  • [Night filming with lighting until [time] on [date].]

Pedestrian access along the footpath will be kept open at all times, though we may ask you to wait briefly during a take.

Contact
Location manager: [name], [mobile]. Please call any time during the shoot.

Thank you for having us,
[Name]
[Production company]

Tips that save complaints later

  • Build one list around the set and another around the unit base, then combine them.
  • Give the location manager’s mobile, not a general office number. Problems on a shoot day need an answer in minutes.
  • Keep a record of the drop with the film permit. Film officers often ask for it.

More templates

All notice templates

Get the address list for this letter

Pin the site, set the distance and get every letterbox inside the circle as a walk list. With a job pass or yearly plan, print this notice for every address with your logo, in walk order.

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