Notice templates · Builders and renovators

Construction notice to neighbours: free template

A short, friendly letter that tells the street what is happening, when, and who to call. Copy it, fill in your details and print.

A builder on a ladder fixing a timber house frame while a workmate carries timber past a crane

Quick answer: A construction notice tells neighbours what is being built, when work starts and finishes, the approved hours and who to call. Deliver it to every home around the site about a week before work starts, or earlier if your consent conditions say so.

When to send it

Send it before work starts on a new build, an extension, a knockdown rebuild or anything noisy that runs for more than a day. Many approvals, including complying development certificates in NSW, require written notice to neighbours within a set distance and a set number of days before work begins. Your certifier or council sets the exact rules, so check your conditions first.

It is also worth sending for one-off disruptions on a job that is already running: a concrete pour, a crane lift, a road closure for a delivery or a weekend of out-of-hours work.

The template

Change everything in [square brackets], delete anything that does not apply and check it against your own conditions before you print.

[Your business name]
[Licence number] · [Phone] · [Email]

[Date]

To the owner or occupier,

Building work starting at [site address]

We are writing to let you know that we will be starting [describe the work, eg construction of a new two-storey house] at [site address] on [start date]. The work is expected to finish around [end date].

Working hours
[7 am to 5 pm Monday to Friday, 8 am to 1 pm Saturday. No work on Sundays or public holidays.]

What you might notice

  • Machinery and tool noise during working hours, especially in the first [two weeks] while we [excavate / demolish / lay the slab].
  • Trucks and deliveries on [street name]. We will keep the footpath clear and use a traffic controller when needed.
  • [Any specific event, eg a concrete pour on [date] starting at [time].]

We will keep dust down, keep the site tidy and secure, and do our best to keep disruption to a minimum.

Questions or concerns?
Please call [site supervisor name] on [mobile] between [hours]. We would much rather hear from you early than have a problem build up.

Approval reference: [DA / CDC number], [council or certifier name].

Thank you for your patience,
[Name]
[Business name]

Tips that save complaints later

  • Deliver it at least a week before work starts, or earlier if your conditions say so.
  • Put a real mobile number on it. A neighbour who can reach the supervisor rarely calls the council.
  • Keep a record of when and how the letters went out. If a complaint lands months later, that record is your answer.
  • Offer a pre-start photo of nearby properties if there is any risk of vibration damage. It protects both sides.

More templates

All notice templates

Get the address list for this letter

Pin the site, set the distance and get every letterbox inside the circle as a walk list. With a job pass or yearly plan, print this notice for every address with your logo, in walk order.

Build a list